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Contract-to-Close Coordination
We offer dedicated administrative management throughout the entire transaction, handling all moving parts so that your deal stays on track.
Pricing: $400 per contract, paid only if the property closes.
Double-sided transactions (representing both buyer and seller): $500 per contract, paid only if the property closes.
Contract-to-Close Coordination Checklist
- Contract & File Setup
- Set up the transaction file and identify all important dates, deadlines, and contingencies
- Distribute the executed contract to all appropriate parties
- Upload documents to brokerage compliance system
- Seller Side: Update listing status to Pending in the MLS
- Confirm earnest money deposit (EMD) is received
- Inspections & Repairs
- Confirm inspection date and time
- Follow up after inspections
- Prepare and/or coordinate repair addenda, if needed
- Track completion of agreed-upon repairs
- Provide repair photos and invoices to the appropriate parties
- Financing, Appraisal & Title
- Track appraisal order, scheduling and completion
- Confirm title work is ordered, received and completed
- Track receipt of survey
- Follow up with lender throughout the transaction
- Confirm loan is Clear to Close
- Buyer Side: Send HOA documents, when applicable
- Buyer Side: Order home warranty, when requested
- Preparing for Closing
- Coordinate closing date and scheduling
- Track and coordinate the final walkthrough
- Receive and review closing/ALTA documentation
- Send DA letter to title
- Buyer Side: Provide utility information to buyers
- Seller Side: Remind sellers to transfer/turn off utilities
- Seller Side: Coordinate yard sign removal
- Closing & Compliance
- Confirm transaction is closed and funded
- Upload final ALTA to brokerage compliance system
- Complete and organize the transaction file
- Seller Side: Mark the property Sold in the MLS
- Close out the file & celebrate!
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